02 - Laserfiche WebLink

THE CITY OF 121 "' CITY COUNCIL AGENDA REPORT PLEASANTON. August 9, 2016 Engineering TITLE: RECEIVE INPUT ON THE TWO APPROVED LIGHTED TENNIS COURTS AT THE TENNIS AND COMMUNITY PARK; 5801 VALLEY AVENUE, AND CONSIDER WHETHER TO MOVE FORWARD WITH THE PROJECT OR TO DIRECT STAFF TO PURSUE OTHER ALTERNATIVES SUMMARY The original Tennis and Community Park master plan was created in 1985. The plan included 12 tennis courts. The first phase of plan implementation constructed five of the courts in the locations shown in the plan. The master plan was updated in 1995 and still included the remaining seven courts. The next phase of implementation included construction of five more tennis courts in the locations shown in the plan. In 2014, the Parks and Recreation Master Plan Update identified that there is a need for additional tennis courts within the City, and more specifically recommended that the long-planned final two lighted tennis courts at the Pleasanton Tennis and Community Park be constructed. Subsequently funds were budgeted in the City's Capital Improvement Program (CIP) project, CIP No. 147034. On March 4, 2016, City Council approved an agreement with Callander Associates Landscape Architecture to design the project. The design was completed in May 2016 and the project was advertised for competitive bid. On June 21, 2016, the City Council awarded the construction contract in the amount of $494,353 to the low bidder Goodland Construction. Notices were mailed on July 19 to property owners within 500-feet of the Tennis and Community Park informing them of the upcoming construction activity at the park. On July 21, the temporary construction fences were installed around the work area. On July 22, the adjacent neighborhood began expressing concerns about the area of the park where the courts were to be built. Construction, which was scheduled to start on July 25, was suspended and this August 9 meeting was scheduled to receive public comment regarding the construction of the courts. RECOMMENDATION 1. Receive public comment. 2. Provide direction to staff to proceed with construction, eliminate the project, or pursue alternatives discussed in this report. FINANCIAL STATEMENT There is a financial impact associated with the current suspension of work on the project. The exact amount has not been determined but it is partly related to fence and portable restroom rental, etc. If the project suspension is lifted and the project proceeds, the exact amount will be negotiated with the contractor like any other change order. If the project contract is cancelled, there will be likely be costs for contract administration and other