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THE CITY OF 12 ® -•• •° CITY COUNCIL AGENDA REPORT pLEASANTON,, May 3, 2016 Operations Services TITLE: APPROVE CONTRACT WITH BOCKMAN & WOODY ELECTRIC CO. FOR HANSEN PARK LIGHT POLE REPLACEMENT SUMMARY The current Street Light Repair and Replacement Plan includes a project to replace the pathway light poles at Hansen Park. There is a total of twenty-two (22) pathway light poles, of which sixteen (16) are original and are in need of replacement due to corrosion. However, as part of the project, all poles will be replaced to maintain a consistent appearance and bring all the poles up to a modern efficient standard. A Request for Bid (RFB) was formally advertised in February 2016. A total of four (4) bids were received for this project on March 31, 2016. The low bidder was determined to be non-responsive because of a mathematical error in their submitted bid and Bockmon & Woody Electric Co. was selected as the lowest qualified bidder. RECOMMENDATION It is recommended that the City Council authorize the City Manager to execute the contract for this work with Bockmon & Woody Electric Co. for a not to exceed amount of $260,000. FINANCIAL STATEMENT The Operations Services Department will administer this contract and partial funding of $150,000 is allocated in the FY2015/16 Street Light Repair and Replacement Plan budget. The bids received were substantially higher than anticipated and Council authorization is requested for an additional $110,000 in funding from the Street Light Replacement Internal Services Fund. The fund balance for the Street Light Replacement Internal Services Fund is $1.7M. The proposed contract with Bockmon &Woody Electric Co. is for a not to exceed amount of $260,000.