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THE CITY OF 4 r. , G..a _ ` " CITY COUNCIL AGENDA REPORT pLEASANTONo March 15, 2016 Community Development Traffic Engineering Division TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD CONSTRUCTION CONTRACT TO TIM PAXIN'S PACIFIC EXCAVATION, INC., IN THE AMOUNT OF $507,366; AND APPROVE THE REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF PLEASANTON AND PLEASANTON UNIFIED SCHOOL DISTRICT FOR THE SIDEWALK CONSTRUCTION PORTION OF THE TRAFFIC SIGNAL INSTALLATION AT AMADOR VALLEY HIGH SCHOOL PROJECT, CIP NO. 155050 SUMMARY The project will complete the traffic signalization at a location identified as high priority on the City's Traffic Signal Priority List at the northern and middle driveways along Santa Rita Road at Amador Valley High School. Bids have been received and staff is recommending the award of the construction contract to the lowest responsible bidder, Tim Paxin's Pacific Excavation, Inc. in the amount of $507,366. Staff is also recommending approval of the reimbursement agreement between the City of Pleasanton and Pleasanton Unified School District for the sidewalk construction within the school parking lot. RECOMMENDATION 1. Approve the plans and specifications for this project. 2. Review the bids received and award the construction contract to the lowest responsible bidder, Tim Paxin's Pacific Excavation, Inc. of Elk Grove, California, for the low bid amount of$507,366. 3. Authorize the City Manager to enter into the construction contract with Tim Paxin's Pacific Excavation, Inc. 4. Approve the reimbursement agreement between the City of Pleasanton and Pleasanton Unified School District for the sidewalk construction within the school parking lot. 5. Authorize the Director of Community Development to approve and execute contract change orders for a contingency amount not to exceed $50,717 (approximately 10% of the contract amount) for necessary related project work. 6. Authorize the transfer of $250,000 from the Bi-Annual Traffic Signal Installation project (CIP No. 155032) and $50,600 from the Intersection Improvements at Various Locations project (CIP No. 155041) to CIP No. 155050.