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THE CITY OF pLEASANTONa CITY COUNCIL AGENDA REPORT 7 March 1, 2016 Engineering TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY ETIC ENGINEERING, INC., FOR THE BRIDGE IMPROVEMENTS AT VARIOUS LOCATIONS PROJECT, CIP NO. 135008— FED ID 5101(027) SUMMARY The project consisted of routine preventative bridge maintenance on seven existing bridges, extending the years of service for the bridges. The work included applying Methacrylate deck treatment, replacing joint seals, repairing concrete spalls, painting bridge members and change order work for urgent repairs at the Tassajara Creek box culvert under West Las Positas. The project was awarded to ETIC Engineering, Inc., in the amount of $541,423.60. Pakpour Consulting and Biggs Cardosa and Associates (BCA) provided construction support services. Construction of the project is complete and ready for acceptance. RECOMMENDATION 1. Accept the improvements for the project. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize payment of the retention in the amount of$31,560.82 to ETIC Engineering, Inc., thirty days after recordation of the Notice of Completion. 4. Ratify the City Manager authorization to increase the project contingency by $60,000, utilizing funds from the West Las Positas Boulevard Street Sinking Repair project, CIP No. 115014. 5. Appropriate $46,962 of additional funding from the Streets General Fund to cover the project shortfall resulting from the need for additional construction support services and urgently required repair work. 6. Authorize the reimbursement of the West Las Positas Boulevard Street Sinking Repair project, CIP No. 115014 and the Streets General Fund, should the City be reimbursed with federal grant funds for the urgently required repair work at Tassajara Creek. FINANCIAL STATEMENT Funding for this project totals$921,002 as outlined in Attachment 1. Expenditures totaled $967,964, leaving a shortfall of $46,962 in CIP No. 135008. Staff recommends the appropriation of$46,962 from the Streets General Fund to cover the project shortfall. The City is applying for an additional $95,613 in federal grant reimbursement for the additional project and urgently required work.