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THE CITY OF <br /> LEAS <br /> ='ter <br /> p ANTONo CITY COUNCIL AGENDA REPORT 4 <br /> June 2, 2015 <br /> Community Development <br /> Engineering Division <br /> TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD <br /> CONSTRUCTION CONTRACT TO O'GRADY PAVING, INC. IN THE <br /> AMOUNT OF $2,514,901.70 FOR THE ANNUAL RESURFACING OF <br /> VARIOUS STREETS (ANNUAL STREETS RESURFACING AND <br /> PREVENTATIVE MAINTENANCE) PROJECT, CIP NO. 145003 <br /> SUMMARY <br /> Plans and specifications were prepared for the subject project, which consists of <br /> approximately 2,327,000 square feet of pavement resurfacing and preventative <br /> maintenance on various city streets. Bids have been received and staff is recommending <br /> award of the construction contract to the lowest responsible bidder, O'Grady Paving, Inc. <br /> in the amount of $2,514,901.70 for the Annual Resurfacing of Various Streets project, <br /> CIP 145003. The project was renamed the Annual Streets Resurfacing and Preventative <br /> Maintenance project on bid documents to alert prospective bidders to the fact that the <br /> scope of work is broader than the City's recent Annual Resurfacing projects. The <br /> objective of the project is to prolong the useful life of the existing street infrastructure while <br /> providing a safe and smooth riding condition. <br /> RECOMMENDATION <br /> 1. Approve plans and specifications for this project. <br /> 2. Review the bids received and award the construction contract for the project to <br /> O'Grady Paving, Inc. of Mountain View, California, for a low bid amount of <br /> $2,514,901.70. <br /> 3. Authorize the City Manager to enter into the project contract. <br /> 4. Authorize the Director of Community Development to approve and execute contract <br /> change order(s) for a contingency amount not-to-exceed $227,995 (approximately <br /> 9% of the contract) for unforeseen yet necessary related work. <br /> 5. Authorize the transfer of $80,000 from the Annual Slurry Sealing of Various Streets <br /> project, CIP No. 145004 to complete funding for this project. <br /> FINANCIAL STATEMENT <br /> The anticipated total expenditure for this project is $2,780,000 (see attached funding <br /> and expenditure summary, Attachment 3). Staff recommends the transfer of$80,000 <br /> from the Annual Slurry Sealing of Various Streets project, CIP No. 145004, to complete <br /> funding for this project. <br />