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THE CITY OF () " CITY COUNCIL AGENDA REPORT `PJS pL£ASANTONo March 17, 2015 Operations Services TITLE: APPROVAL TO EXTEND THE EXISTING AGREEMENT WITH ALAMEDA COUNTY TO PROVIDE SEWER AND WATER OPERATION AND MAINTENANCE SERVICES FOR THE CASTLEWOOD SERVICE AREA FOR AN ADDITIONAL YEAR BEGINNING JULY 1, 2015 SUMMARY The Alameda County Public Works Department (County) oversees and administers the Castlewood County Service Area's (CSA's) water and sewer systems. In February 2012, the County issued a Request for Proposal (RFP) No. 900973 for proposals to operate and maintain the CSA for the fiscal year starting July 1, 2012. In response, the City Council authorized submittal of a proposal to provide the requested services and with its acceptance by the County, the City began servicing the CSA effective July 1, 2012. The current agreement is scheduled to expire June 30, 2015 and staff is recommending approval for the City to provide an additional year of service commencing July 1, 2015. RECOMMENDATION Approve the County of Alameda Standard Service Agreement Fifth Amendment for Master Contract # 900973 (Attachment 1) for the continued operations and maintenance of the CSA sewer and water systems for a period of one year beginning July 1, 2015. FINANCIAL STATEMENT The agreement anticipates payments to the City in an amount not to exceed $185,000 based on both a fixed monthly amount (of $8,372) and time and material costs. Fees are set to assure that the operation is revenue positive to the City. The fee amounts represent the same fee structure as in last year's contract based on the anticipated work necessary for the next fiscal year.