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THE CITY OF R V rill a, I" I CITY COUNCIL AGENDA REPORT PLEASANTON. September 17, 2013 Community Development Building Division TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP, RK ASSOCIATES, WC3 INC., AND 4LEAF INC. TO PROVIDE BUILDING AND FIRE CODE PLAN REVIEW AND INSPECTIONS SERVICES SUMMARY The City maintains agreements with Interwest Consulting Group, RK Associates, WC3, Inc., and 4LEAF, Inc. for building and fire code plan review and inspection services. These agreements have expired, and the City wishes to renew these contracts to assure adequate consulting services are available to meet increasing demand. The FY 2013 -14 City Budget anticipates $500,000 in annual building and fire code plan review professional services, and, as such, staff anticipates that service provided through all four agreements combined will not exceed this amount. However, depending on the amount of planned construction activity, plan review service demand may result in a need for an increase in this budget amount. To address this potential situation, staff is also recommending that the City Manager be authorized to approve increases to the maximum aggregate contract amount to meet the service demand. This authorization was also recommended in the past Agreements and was approved by the City Council in July 2012. RECOMMENDATION 1. Approve the Professional Services Agreement with Interwest Consulting Group, RK Associates, WC3, Inc., and 4LEAF, Inc. to provide building and fire code plan review and inspection services for the not -to- exceed aggregate amount of $500,000 per year effective through FY 2014 -15, with a two year extension if approved by the City (Attachment 1, sample agreement). 2. Authorize the City Manager to approve amendments to the agreements with Interwest Consulting Group, RK Associates, WC3, Inc., and 4LEAF, Inc. if required, to meet service demand. FINANCIAL STATEMENT The approval of these contracts allows for payment for plan review and inspection services by outside contract services. The 2013/14FY budget includes $500,000 in professional services for the these contracts. Building and fire permit fees collected by the Permit Center pay for the cost of plan review and inspection services.