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BACKGROUND The City of Pleasanton has historically utilized contract services to review plans and building permit documents for compliance with the provisions of the City's Building, Fire, Electrical, Plumbing, Mechanical, Energy, Green Building and Housing Codes, related Building Division policies; and State and local laws. In addition, these services provide inspections and investigations as may be required in emergencies and by the City Ordinances and duly adopted policies to help facilitate the plan review and building permit processes. Such services include the duties related to the Chief Building Official as set forth in the Pleasanton Municipal Code and as described in the attached Agreements. Contract plan review agencies provides flexible services levels to handle variations in construction activity and plan review workload and expertise in a wide variety of construction specialties, including projects ranging from new large custom homes and high -tech commercial offices to remodeling of historic structures. The City currently maintains agreements with Interwest Consulting Group, RK Associates, Inc., WC3, Inc., and 4LEAF, Inc. for these services to ensure that there are adequate services available to meet demand should building activity continue to increase. Plan check services equaled approximately $450,000 in FY 2011/12 and increased to $496,000 in FY 2012/13, and are anticipated to increase to $500,000 in FY 2013/14. Consultants receive 55 percent (55 %) of the plan review fee collected by the City. However, if revisions and additional review are required, including services for non - permit fee projects, the City will be billed at an hourly rate and charges the applicants for reimbursement. DISCUSSION Approval of the Agreements with Interwest Consulting Group, RK Associates, Inc., WC3, Inc., and 4LEAF, Inc. is recommended to provide building and fire code plan review and inspection services and to meet anticipated demand for plan review and specialty inspection services. These four firms are the only ones in the area, their staff members have been pre - qualified, and all four firms advised staff of their ability to bid on this project, thus, there is substantial compliance with City's requirements to enter into these agreements for professional services. Submitted by: George Thomas Chief Building Official Attachments: Fiscal Review: Emily agner Director of Finance Approved Nelson Fialho City Manager 1. Professional Services Agreement with Interwest Consulting Group, RK Associates, WC3, Inc., and 4LEAF, Inc. Page 2 of 2