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THE CITY OF 11 CITY COUNCIL AGENDA REPORT pL£ASANTONe August 20, 2013 Community Development Engineering Division TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS AND AWARD CONTRACT TO S R P COMPANY IN THE AMOUNT OF $62,990.00 FOR THE BI-ANNUAL EROSION CONTROL AND STORM REPAIRS — SYCAMORE TANK PROJECT, CIP NO. 118015 SUMMARY Bids have been received for the project for site improvements to control storm water and prevent erosion around Sycamore Water Storage Tank. Staff is recommending award of the construction contract to the lowest responsible bidder S F P Company, in the amount of $62,990.00. The project consists of repairing existing drainage ditches, installation of new concrete lined V-ditches and hydro seeding the site. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review the bids received and award the contract for the project to S R P Company, of Antioch, California, for a low bid amount of $62,990.00. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Community Development to approve and execute any required contract change orders to address unanticipated project conditions for a not-to-exceed amount of $6,300.00 (approximately 10% of the contract). FINANCIAL STATEMENT The anticipated total expenditure for this project is $74,665, including a construction contingency of $6,300 for unforeseen items and other construction related services. Funding for Bi-Annual Erosion Control and Storm Repairs, CIP 118015 was included in the FY 2011/12 Capital Improvement Program (CIP) budget. A summary of funding and estimated expenditures is presented in Attachment 2.