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THE CITY OF 13 WI- CITY COUNCIL AGENDA REPORT PLE ASANTON. June 18, 2013 Assistant City Manager TITLE: APPROVAL OF THE FIRST AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH HARRIS DESIGN FOR THE BERNAL COMMUNITY PARK, PHASE II SUMMARY In October 2008, the City entered into an agreement with Harris Design to provide design services for the Bernal Community Park Phase II. However, shortly after beginning the project, the City suspended work on the entire park project pending an improved economy and preparation of a park development and construction financing plan. To that end, on September 12, 2012, the City Council adopted the preliminary park financing plan, approved the Draft Schematic Plan for Phase II of Bernal Community Park, and authorized Harris Design to restart its park design services and begin preparation of the park's construction bid documents. Since September 2012, staff has been working with Harris Design on refining the overall park design plan and identifying cost saving options that has resulted in the park being included in the 2013- 14 through 2016-2017 Capital Improvement Program. Based on the cost reductions developed through the park refinement process, staff has identified adequate funding to allow for the full design and construction of both the park and the Oak Woodland area that is immediately adjacent to the park. Due to the adjacency with Bernal Community Park and the work already included in Harris Design's agreement related to portions of the Oak Woodland area, staff requested Harris Design provide a proposal for expanding its current scope of work to include the entire Oak Woodland area arid to amend the current fee schedule to reflect the refined park plan. The result of that process is included in the First Amendment to the Design Professional Services Agreement for the Bernal Community Park Phase II. RECOMMENDATION Approve the attached First Amendment to the Professional Design Services Agreement for the Bernal Community Park Phase II with Harris Design for a cost not to exceed $127,771 plus a 5% contingency of $6,400 for a total contract value of $134,171. FINANCIAL IMPACT Fees related to the First Amendment will be paid from the Bernal Community Park, Phase II Lighted Multi-Purpose Sports Fields project included in the City's Capital Improvement Program (CIP 017045).