03 - Laserfiche WebLink

THE CITY OF 03 CITY COUNCIL AGENDA REPORT 03 pL£ASANTONo January 17, 2012 Community Development Traffic Engineering Division TITLE: APPROVE SECOND AMENDMENT TO AGREEMENT WITH T.Y. LIN INTERNATIONAL IN THE AMOUNT OF $66,003 TO PREPARE RETAINING WALL HARD COPY MAPPING, RIGHT OF WAY APPRAISAL AND ACQUISITION SERVICES, AND A UTILITY ENCROACHMENT EXCEPTION FOR THE I-580/FOOTHILL ROAD INTERCHANGE SUMMARY In July 2010, the City Council approved a Professional Services Agreement with T.Y. Lin International to prepare project plans, specifications and estimates (PS&E) and environmental documentation for the I-580/Foothill Road Interchange for the not-to- exceed amount of$372,638. In July 2011, the City Council approved the First Amendment to the existing agreement for additional services that included additional retaining wall designs, updated traffic forecasts, and an update to the previous Natural Environment Study for $74,490. The recently designed retaining wall requires an underground footing easement and temporary construction easement. Since the work will be done in Caltrans right of way, staff must follow Caltrans requirements for obtaining this underground easement. These efforts include the preparation of a Hard Copy Map and the services of a certified right of way agent to proceed with the underground easement appraisal and acquisition. Caltrans has also required the City to prepare a Longitudinal Utility Encroachment Exception. This document will request Caltrans approval for the existing utilities and access points to remain in their current position. RECOMMENDATION 1. Approve the Second Amendment to Agreement with T.Y. Lin International to prepare retaining wall hard copy mapping, right of way appraisal and acquisition services, and a utility encroachment exception for the I-580/Foothill Road Interchange. 2. Authorize the City Manager to execute the Second Amendment to Agreement. FINANCIAL STATEMENT The Second Amendment to Agreement will be funded by regional traffic impact fees using funds previously allocated ($753,041) by the Tri-Valley Transportation Council (TVTC) to the City and placed in CIP No. 095034, I-580/Foothill Road Improvements. The proposed amendment will increase the project design budget to $513,131.