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THE CITY OF 0 L-1f/� Ewa — ' ° - r CITY COUNCIL AGENDA REPORT pL£ASANTONo August 16, 2011 Community Development Engineering Division TITLE: APPROVE CONSULTANT AGREEMENT WITH AQUATIC DESIGN GROUP IN THE AMOUNT OF $208,250.00 TO COMPLETE THE ARCHITECTURAL DESIGN AND PROVIDE ENGINEERING SERVICES FOR THE PLEASANTON AQUATIC CENTER RENOVATION SUMMARY City Staff has identified the need to renovate three of the four pools and associated mechanical equipment, as well as the existing pool decking, at the Pleasanton Aquatic Center located at 4455 Black Avenue. Staff had previously contracted with this Aquatic Design Group to provide a preliminary design and cost estimate for the project. At this time, staff desires to contract with Aquatic Design Group to complete the design and preparation of construction documents for the subject project, as well as perform a storm water treatment analysis and plan for the pool deck areas. RECOMMENDATION 1. Approve the consultant agreement with Aquatic Design Group for a cost not-to- exceed $208,250, to complete the design and provide architectural and engineering services for the Pleasanton Aquatic Center Renovation Project. 2. Authorize the Director of Community Development to approve and execute contract change orders for a contingency amount not-to-exceed $41,650 (20% of the contract amendment amount), for necessary related project work for a total potential contract value of $249,900. 3. Authorize the City Manager to execute the attached subject contract. FINANCIAL STATEMENT Funding in the fiscal year 2008-09 Mid-Term Capital Improvement Program (CIP) included $100,000 in funding for the design of the project. In August 2009, the City received Aquatic Design Group's design plans and estimate. The total project cost, including contingency, was estimated at $3,668,744 at the time of the preliminary design. With the 2010-11 Mid-term CIP and the 2011-12 CIP, additional funds have been added, bringing the current balance of the project to $3,660,000, from which the contract cost with Aquatic Design Group ($208,250) will be drawn. It should be noted that the City has also applied for grant funding from East Bay Regional Park District under Measure WW Park Bond Extension for this project. Due to the nature of the proposed design, maintenance costs are anticipated to decrease substantially with these modifications.