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THE CITY OF 05 CITY COUNCIL AGENDA REPORT pL£ASANTONo May 3, 2011 Community Development Engineering Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY ROSAS BROTHERS CONSTRUCTION FOR THE ANNUAL SIDEWALK AND INTERSECTION RAMP INSTALLATION PROJECT, CIP NO. 095005 SUMMARY On July 20, 2010 Pleasanton's City Council ratified the approval of plans and specifications and the award of contract to the lowest responsible bidder, Rosas Brothers Construction, in the amount of $133,172.50. The subject project has since been completed and is ready for acceptance. The project consisted of: construction of eight raised islands with passageways and pedestrian -push buttons along Hopyard Road and 13 intersection ramps; installation of yellow detectable warning surfaces onto existing ramps at various locations; and replacement of damaged sidewalk, curb and gutter at various locations (see Attachment 1 for project locations). RECOMMENDATION 1. Accept the improvements for this project. 2. Authorize the City Clerk to file a Notice of Completion for the subject project. 3. Authorize payment of the retention in the amount of $14,801.65 to Rosas Brothers Construction of Oakland thirty days after recordation of the Notice of Completion. 4. Authorize the transfer of $3,330 from the next Annual Curb and Gutter Replacement project (CIP No. 105005) into the subject project (CIP No. 095005) in order to complete the funding for this project. FINANCIAL STATEMENT This project is part of the City's ongoing maintenance program to replace and upgrade existing infrastructure and should not increase maintenance costs. Funding for this project was provided by the Annual Curb and Gutter Replacement project, CIP No. 095005, which was authorized by City Council as part of the 2009/10 Capital - Improvement Program. Because the total expenses for the project are $7,275 more than the approved project budget ($3,330 more than the total funds available in the CIP project), staff is recommending the use of the remaining available balance in the project ($3,945) and the transfer of $3,330 from the Annual Curb and Gutter Replacement project (CIP No. 105005) to cover the project shortage.