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BACKGROUND The Sidewalk and Access Ramp Installation project is an annual City program. The City's Americans with Disabilities Act (ADA) Compliance Committee identifies and recommends locations for improvements that do not meet current ADA standards for existing crosswalk areas. The City of Pleasanton's Engineering Division considers the recommendations and reviews the areas for safety improvement urgency, proximity to other locations requiring work, scheduling of other street projects, and available budget when selecting locations to be improved each year. The project consisted of: construction of eight raised islands with passageways along Hopyard Road and 13 intersection ramps; installation of yellow detectable warning surfaces onto existing ramps at various locations; and replacement of damaged sidewalk, curb and gutter at various locations. There were a few locations where pedestrian push buttons needed to be adjusted for wheel chair access. The City of Pleasanton used Econolite (City's on call contractor for traffic signal maintenance) to perform this work. On July 20, 2010, the City Council ratified the award of the construction contract for the subject project to the lowest responsible bidder, Rosas Brothers Construction, in the amount of $133,172.50. Work included within the scope of this contract was required to be completed prior to the start of the City's Annual Resurfacing project. To meet the limited construction window and complete paving prior to the winter months, it was necessary for the City Manager to award the project in June and City Council ratified the award of contract in July. Council approved a total project budget of $282,039 which included $37,000 for the traffic signal push button adjustment and a contingency amount of $26,700. The subject project has since been completed and is ready for acceptance. DISCUSSION Budget The contract with Rosas Brothers Construction was within the approved budget and contingency. Change orders for Rosas Brothers Construction totaled $14,844, primarily due to additional concrete work for ADA accessibility requested by the City's ADA Committee. The Rosas Brothers contract, including change orders, totaled $148,017. Although the original estimate for the pedestrian push button adjustments performed by Econolite was $37,000, an additional $6,475 was required because an additional location was added that needed adjustment for accessibility purposes. The total cost of the Econolite work was $43,475. After award of the construction contract for this project, staff received notification that the litigation resolution for the previous year's Annual Sidewalk/Intersection Ramp Installation project (CIP No. 085005) with A -1 Septic disallowed the liquidated damages the City had calculated for that project's final payment. For this reason, the City paid the final amount of $8,677 to the State of California for distribution to settlement parties for CIP No. 085005. The payment was made out of the funds for this year's project. Page 2 of 3