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THE CITY OF '° ' - TON CITY COUNCIL AGENDA REPORT 7 pL£ ASANTON. August 17, 2010 Community Development Department TITLE: APPROVAL OF PLANS AND SPECIFICATIONS, REVIEW OF BIDS, AND AWARD OF CONSTRUCTION CONTRACT TO BAY CITIES PAVING & GRADING, INC. IN THE AMOUNT OF $998,249.45 FOR THE ANNUAL RESURFACING OF VARIOUS CITY STREETS PROJECT, CIP NO. 105003 SUMMARY Plans and specifications were prepared for the subject project, which consists of approximately 600,000 square feet of pavement resurfacing on various City streets. Bids have been received and staff is recommending award of the construction contract to the lowest responsible bidder, Bay Cities Paving & Grading, Inc. in the amount of $998,249.45. The objective of the resurfacing project is to keep streets in a safe and smooth riding condition by overlaying the existing street surface with a new layer of asphalt concrete. RECOMMENDATION 1. Approve the plans and specifications for the subject project. 2. Review the bids received and award the construction contract to Bay Cities Paving & Grading, Inc. of Concord, California, for a low bid amount of $998,249.45. 3. Authorize the City Manager to enter into the above construction contract. 4. Authorize the Director of Community Development to approve and execute contract change orders for a contingency amount not to exceed $149,737 (15% of the contract amount) for necessary related project work. FINANCIAL STATEMENT This project is part of the City's on -going rehabilitation and preventive maintenance efforts to replace the deteriorated surfaces of City streets, thereby prolonging the service life of existing street pavement. Resurfacing projects are expected to reduce long -term maintenance costs. Funding for this project is provided in the budget for the Annual Resurfacing of Various City Streets project, CIP No. 105003.