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THE CITY OF pLE ASANTONo CITY COUNCIL AGENDA REPORT June 1, 2010 Community Development Engineering Division TITLE: APPROVAL OF PLANS AND SPECIFICATIONS, REVIEW OF BIDS, AND AWARD OF CONSTRUCTION CONTRACT TO G. BORTOLLOTO CO., INC. IN THE AMOUNT OF $373,994.39 FOR SANTA RITA ROAD PAVEMENT REHABILITATION ARRA 2009, CIP NO. 105023 SUMMARY Plans and specifications were prepared for the subject project, which consists of approximately 240,000 square feet of pavement resurfacing on Santa Rita Road between Valley Avenue and Jensen Street. Bids have been received and staff is recommending award of the construction contract to the lowest responsible bidder, G. Bortolloto Co, Inc. in the amount of $373,994.39. The objective of the resurfacing project is to keep streets in a safe and smooth riding condition by overlaying the existing street surface with a new layer of asphalt concrete. Major funding for this project will come from the American Recovery and Reinvestment Act (ARRA 2009). RECOMMENDATION 1. Approve the plans and specifications for the subject project. 2. Review the bids received and award the construction contract to G. Bortolloto Co., Inc. of San Carlos, California, for a low bid amount of $373,994.39 3. Authorize the City Manager to enter into the construction contract. 4. Authorize the Director of Community Development to approve and execute contract change orders for a contingency amount not to exceed $55,800 (approximately 15% of the contract amount) for necessary related project work. 5. Appropriate $97,422 of Proposition 42 funds to replace gas tax funds used for the Annual Resurfacing of Various City Streets, CIP No. 095003. FINANCIAL STATEMENT The project will receive a fixed amount of $371,289 from the federal government's American Recovery and Reinvestment Act (ARRA). The total estimated cost for this project is $469,794. Therefore, staff recommends that local funding in the amount of $98,505 be reallocated to the project from the Annual Resurfacing of Various City Streets project, CIP No. 095003. The ARRA grant funds will be paid to the City on a reimbursement basis. Staff recommends that funds from the same project, CIP No.