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THE CITY OF 6 CITY COUNCIL AGENDA REPORT rLsANTON0 September 1, 2009 Community Development Engineering Division TITLE: APPROVAL OF PLANS AND SPECIFICATIONS, REVIEW OF BIDS, AND AWARD OF CONSTRUCTION CONTRACT TO CALIFORNIA ROOFING COMPANY, INC. IN THE AMOUNT OF $237,500 FOR THE PLEASANTON SENIOR CENTER RE -ROOF PROJECT, CIP NO. 097027 SUMMARY Plans and specifications were prepared for the Pleasanton Senior Center Re -roof Project. Bids have been received and staff is recommending award of the construction contract to the lowest responsible bidder, California Roofing Company Inc. in the amount of $237,500. The subject project consists of the removal and replacement of the existing roof on the Pleasanton Senior Center. RECOMMENDATION 1. Approve the plans and specifications for the subject project. 2. Review the bids received and award the construction contract to California Roofing Company, Inc. of San Jose, California in the amount of $237,500. 3. Authorize the City Manager to enter into the above construction contract. 4. Authorize the Director of Community Development to approve and execute contract change orders for a contingency amount not to exceed $47,500 (20% of the construction contract), if necessary, for related subject project work. 5. Authorize the transfer of $43,100 from the Facilities Renovation Fund budget to CIP No. 097027. FINANCIAL STATEMENT This project will remove and replace the Pleasanton Senior Center roof and will decrease current maintenance costs. Although the Capital Improvement Program has allocated a total of $245,000 ($20,000 to CIP No. 088036 in the mid -term FY 2008 -09 update and $225,000 to CIP No. 097027 in the FY 2009 -2010 budget) for these repairs, staff recommends transferring an additional $43,100 from the Facilities Renovation Fund to supplement the funding for these repairs, including a 20% contingency for unforeseen conditions.