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THE CITY OF 1 0 gigg16I 0i 2� - CITY COUNCIL AGENDA REPORT PLEASANTON. November 5, 2019 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO CWS CONSTRUCTION GROUP, INC. IN THE AMOUNT OF $823,000 FOR THE PLEASANTON LIBRARY STAFF OFFICE AND STORAGE AREA REMODEL PROJECT, CIP NO. 17750 SUMMARY Bids have been received for the project to remodel the office area of the Pleasanton Library. This project will renovate the existing staff office and storage area of the library to create a combined office space for both Library and Recreation Department (LRD) staff currently working in the library, and LRD staff currently working in the modular building behind 200 Old Bernal. The area being remodeled is 3,324 square feet of the total 30,302-square-foot library. The newly remodeled office area will add an additional 523 square feet to the existing 2,792-square-foot office and storage area by expanding into the library space currently available to the public. However, LRD staff plan to reorganize the area so that no collections nor programs will be displaced from the library. The project was designed, and competitively bid, and staff recommends the award of the construction contract to the lowest responsible bidder, CWS Construction Group, Inc., in the amount of$823,000. RECOMMENDATION 1. Approve the plans and specifications for this project. 2. Review the bids received and award the construction contract for the project to CWS Construction Group, Inc. of Novato, California, in the amount of$823,000. 3. Authorize the City Manager to enter into the above construction contract. 4. Authorize the Director of Engineering to approve and execute contract change orders for a contingency amount not-to-exceed $165,000 (approximately 20 percent of the contract amount). FINANCIAL STATEMENT The anticipated total expenditure to complete this project, including expenditures to date, is $1,402,850. This cost includes the construction cost, construction contingency, the purchase of and site work for a modular storage building, furniture, fixtures, and equipment, and other miscellaneous costs. There is $1.5 million budgeted in CIP No. 17750 to complete the project. The funding and anticipated project expenditures are detailed in Attachment 1.