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THE CITY OF 5 III ~,p , ; CITY COUNCIL AGENDA REPORT pLE ASANTONL February 5, 2019 Engineering TITLE: ALLOCATE AN ADDITIONAL $112,500 FROM THE CIP GENERAL FUND RESERVE TO THE DOLORES BENGTSON AQUATIC CENTER FACILITY AND LOCKER ROOM RENOVATION PROJECT, CIP NO. 17706, AND AUTHORIZE THE DIRECTOR OF ENGINEERING TO APPROVE AND EXECUTE CHANGE ORDERS UTILIZING THIS ADDITIONAL CONTINGENCY AMOUNT SUMMARY On June 5, 2018, City Council awarded the Dolores Bengston Aquatic Center Facility and Locker Rooms Remodel Project to Saboo, Inc. for the low-bid amount of $1 ,990,000. The project includes replacement of the men's and women's communal- style showers with new compartmental showers. The project also includes new lockers, toilets, urinals, sinks, counters, light fixtures, walls, doors, heating/ventilation and cooling (HVAC) systems, skylights, and all new interior finishes. In addition, the concrete floor slab in the locker rooms and outside in the breezeway was removed and replaced for structural purposes and to create positive drainage. "On-deck" showers are being installed, as well as new fencing around the facility, in order to meet current code requirements. As part of the award on June 5, 2018, City Council also authorized the Director of Engineering to approve and execute changes orders up to a not-to-exceed amount of $99,985 (approximately 5 percent of base contract) for unforeseen conditions discovered during construction. Remodeling the existing facility has proven to be more challenging than expected, and consequently there have been additional costs for work items unforeseen in the original plans and specifications. Staff now recommends that an additional $112,500 be allocated to the project contingency and the Director of Engineering be authorized to approve and execute change orders up to the total increased contingency amount as necessary to complete the project. RECOMMENDATION 1 . Allocate $112,500 from the Capital Improvement Program (CIP) General Fund Reserve to the Dolores Bengtson Aquatic Center Facility and Locker Room Renovation Project, CIP No. 17706 contingency. 2. Authorize the Director of Engineering to approve and execute contract change orders for a contingency amount not-to-exceed $212,485 (approximately 10.7 percent of the original construction contract), for any unforeseen but necessary work related to the project. FINANCIAL STATEMENT Staff recommends $112,500 be allocated from the CIP General Fund Reserve to CIP No. 17706, increasing the total project budget from $2,304,000 to $2,416,500.