RES 83086 - Laserfiche WebLink

This "Records Center" should be set up in a safe, easily accessible location in or near the municipal building. Equipped with standard steel shelving to house the stan- dard records storage boxes, the center should have an initial capacity of lO00 cubic feet of records. It is recommended that a suitable room be made available and be equipped with steel shelving to serve as the Records Center. RSA will assist the city management with specifications and the selection and installation of this facility. PHASE III - A Municipal Unified Functional Filing System ( MUFFS ) Records are the memory of a municipality. It is extremely important to keep this memory alive and operating through modern filing methods. It is recommended that an efficient filing system be in- stalled as a pilot project in the city clerk's offices for later consideration by other departments. The MUFFS, a duplex-numeric filing system with disposition instructions on each records series, is an up-to-date approach to filing in municipal government. It helps to eliminate inactive records from prime office space through periodic transfer to the records center. It also provides a master listing of all records in the city administrative offices to be kept current by a records co- ordinator or the city clerk. This results in standard filing and retrieval methods for all active records. ~ PHASE IV Integration of other Departments into the Program This phase will bring records generated by other departments into the program. Complete inventories will be conducted in each department and the resulting records series will be added to the master listing. Simultaneously, inactive records will be transferred to the records center. Remaining active records will then be integrated into the MUFFS.