Laserfiche WebLink
b. Upon authorization by the Director of Public Works <br />prior to their being incurred, the City shall pay chargeable <br />expenses at cost plus fifteen percent (15%). Chargeable <br />expenses shall include reasonable and necessary entertainment <br />expenses, travel outside the Pleasanton area, and costs <br />incurred in developing or preparing special reports or <br />studies that may be required by the City, MTC, CALTRANS, CTC, <br />FHWA, or Alameda County requiring the services of specialized <br />consultants (e.g. noise, traffic, air quality, etc.). <br /> <br /> c. The total costs to be incurred under subsections <br />(a) and (b) above shall not exceed Ninety-six Thousand <br />Dollars ($96,000) during the term of this Agreement without <br />prior approval of the City Council. Payment shall be made <br />monthly within ten (10) days of receipt of Smith's invoice. <br /> <br /> d. In addition to the above, the City shall pay Smith <br />one quarter of one percent (0.25%) of the total cost of each <br />NPID-contemplated interchange and/or freeway auxiliary lane <br />improvement for which a contract is awarded or "authority to <br />advertise" has been granted by the FHWA during the term of <br />this Agreement. <br /> <br /> (1) The total cost of each such improvement shall <br />be the estimate of cost made at the time of the award <br />and shall include the construction cost as determined by <br />the accepted bid, cost of contract administration and <br />inspection, all engineering design work, and if Smith <br />was involved in right-of-way acquisition, the costs of <br />right-of-way acquisition. <br /> <br /> (2) Payment shall be made within thirty (30) days <br />of the award of the construction contract and receipt by <br />the City of Smith's invoice indicating the total project <br />cost as described herein. <br /> <br /> (3) In the event one or more NPID-contemplated <br />improvements has received "authorization to advertise" <br />from the FHWA but has not proceeded to the actual award <br />of contract, the City and Smith agree to reach a <br />mutually agreeable estimate of the total cost were the <br />improvement to be bid at that time and the City agrees <br />to pay Smith based on this estimate in accordance with <br />this subsection. <br /> <br /> 9. Cancellation of Agreement. Either party may terminate <br />this Agreement upon thirty (30) days written notice to the other <br />party. In the event the City chooses to terminate this <br />Agreement, Smith shall be entitled to payment for all services <br />performed and all costs incurred, and, in the event an <br />improvement has received "authority to advertise" but has not as <br />yet had a contract awarded, Smith shall be entitled to payment <br />based on an estimate of the total cost as detailed in Section <br />8(d)(3). <br /> <br />- 3 - <br /> <br /> <br />