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the City Traffic Engineering Division on semi- annual basis, sec Attachment 4— Preventative Maintenance Schedule. (b) Preventive Maintenance (PM) Checklist: The Contractor shall create and provide a MS Access or approved equal database with data entry forms for the field technicians to use to log preventative maintenance and emergency call -out activity. The Contractor shall maintain this database for use by maintenance staff whenever they visit any signalized intersection. The Contractor shall also maintain a hardcopy of the Preventive Maintenance Checklist Form at each intersection. The PM checklist form in the cabinet shall he completely filled out. The database shall be accessible via a wireless PDA or similar technology so that the technician may update the database from the intersection. Every time the signal cabinet door is opened, the maintenance technician shall make an entry in the maintenance database regarding the purpose of the maintenance activity and operational status of the signal. The database forms shall be used by the maintenance staff to record each Preventative Maintenance inspection and any non scheduled maintenance activity by the Contractor to repair an clement of the traffic signal installation at the intersection (cabinet components, detector loops, pedestrian heads, signal heads, lenses, signal poles, etc.). The PM database shall be continually updated. The City shall have access to the database via the Internet as well as have an updated hard copy of the database provided to them be furnished to the City Traffic Engineering Division monthly. 5.2 Monthly Activity Report The Contractor shall provide a computerized monthly activity report to the City Traffic Engineering Division of the Community Development Department by the fifteenth day of each month for the previous month. The report shall be mailed or delivered on a CD in the Microsoft database format and shall include the following: a. Time the service calls were received by Contractor, City personnel making the call, time arrived at the intersection, the response time, the technician name, the number of hours spent for each repair and equipment replaced. b. A complete record of all work that was performed on the City traffic signal equipment during the previous month including the make, model, and serial number of any major components or other equipment that was newly installed at each intersection. The disposition of removed signal control components and the repair history of reinstalled components shall be included in the monthly report. c. Time and date the PM work was performed. If the contractor does not provide the computerized monthly activity report by the fifteenth day, the Contractor shall pay liquidated damages to the City in the amount of S500 per calendar day until the report is submitted. Traffic Signal Maintenance Contract Contract No. Attachment 3 Scope of Work Page 8