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During the period of wan the Contractor is expected to make all communications between manufacturer, installing contractor and the City Traffic Engineering Division regarding any warranty service. Contractor shall notify the City Traffic Engineering Division of any undue delays in response by the manufacturer or installing Contractor and details of each incident. 2.8 Electronic Record System "I'he contractor shall supply and make operational a Windows -based computerized maintenance and inventory management system accessible by the City and Contractor via the Internet that at a minimum shall provide the following features: Intersections A complete database of signalized intersections including all routine maintenance histories, complete equipment inventory, electronic photo images, repair history and installation date of all equipment utilized at each location. Assets Asset inventory, maintenance /repair history and real -time available inventoried replacement parts, current status of reordered equipment and inventory tracking. Preventative /Emergency Maintenance A record of all calls, date and time stamp of: moment of receipt, dispatch, contractor arrival and departure. All records shall have description of problem and repair made. All records shall be updated in real time by the contractor via PDA or similar device and made available to City for real time monitor of call status via the internet. The maintenance and inventory management system shall incorporate a bar-code system for tracking equipment and activity. The contractor shall ensure that all new and replacement equipment has bar code labels attached. The Contractor shall add new bar -code labels to all equipment that is currently unlabeled as part of preventative maintenance. At a minimum the following items shall be included in the bar -code system: Traffic Controller Cabinet, traffic signal controller, MMU, BIU, TS2 Cabinet power supply, video detection equipment detector amplifiers, CCTV cameras, communications equipment and battery backup systems. All records shall he made available to City for real -time monitor/ lookup of data via the internet. The Electronic Record Management system shall he fully operational within 60 days of award of contract. The City, at its option, may request minor revisions or changes to the system to make it acceptable for use. These changes will be at no cost to the City. Upon completion of the contract, the City, at its option, may retain possession of the database for future use related to the City's traffic signal maintenance management inventory. This option will be at no cost to the City. If the contractor does not provide the computerized Electron Record Management system within the first 90 days of the contract, the Contractor shall pay liquidated damages to the City in the amount of S500 per calendar day until the system is fully operational. Traffic Signal Maintenance Contract Contract No. Attachment 3 Scope of Work Page 5