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THE CITY OF R 1 am on 1 pLE ASANTONC CITY COUNCIL AGENDA REPORT June 2, 2009 Community Development Traffic Engineering Division TITLE: REVIEW OF PROPOSALS AND AWARD OF MAINTENANCE SERVICES CONTRACT TO TEAM ECONOLITE FOR TRAFFIC SIGNAL MAINTENANCE AND EMERGENCY REPAIR SERVICES SUMMARY The City currently operates 101 traffic signals within the City of Pleasanton. Routine maintenance and emergency repair of these signals is performed by an outside contractor. Staff solicited proposals for a new traffic signal maintenance contract and received two proposals, with Team Econolite submitting the lowest qualified proposal for a monthly amount of $146 per traffic signal. RECOMMENDATION 1. Review the submitted proposals and award the traffic signal maintenance contract to Team Econolite for a monthly amount of $146 per traffic signal. 2. Authorize the City Manager to enter into the above maintenance contract. 3. Authorize the Community Development Director to review and approve future contract extensions per the provisions of the contract. FINANCIAL STATEMENT Funding for traffic signal maintenance is included in the Community Development Traffic Division's operating budget. The Traffic Signal Repair by Contract account has $230,000 budgeted for fiscal year 2009 -2010. At $146 per month per intersection, the projected annual preventative maintenance cost for the City's 101 traffic signals is $176,952. The Hacienda Business Park Owners Association pays for the maintenance of 29 signals in the business park ($50,808) and Caltrans pays for half of the maintenance for eight intersections on freeway ramps ($7,008). The City of Pleasanton is responsible for all remaining intersections ($119,136). The balance of the $230,000 will be used to complete minor traffic signal upgrades and emergency repairs not covered by the base price of the contract. 5