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BACKGROUND The City's Capital Improvement Program (CIP) includes two projects, Foothill Road Widening (CIP No. 995019) and Foothill Road Storm Drain Improvements (CIP No. 985013), funded to address improvements on Foothill Road between Bernal Avenue and Dorothea Court. The projects were designed to include roadway reconstruction to address the advanced state of deterioration of the roadway surface, the lack of concrete curb, gutters and storm drain facilities (which was contributing to minor flooding), and the lack of pedestrian sidewalks which was placing pedestrians on Foothill Road close to vehicular traffic. To improve project efficiencies and minimize costs, the two projects were combined into one construction project. In addition, City CIP funding was supplemented with $308,000 in Proposition 1 B funding which resulted in a total project budget of $591,400. On September 16, 2008, Pleasanton's City Council awarded the contract for the project to DSS Company in the amount of $376,792. The City Council also authorized the Director of Public Works to approve change orders up to the amount of $56,519. The project is now complete and provides minor street widening which resulted in two 12' travel lanes, two 5' bicycle lanes, installation of a pedestrian sidewalk (on the east side of Foothill Road), minor storm drain improvements, a 60' retaining wall necessary to provide support for the sidewalk and roadway, and an asphalt concrete overlay. DISCUSSION During construction, the contractor encountered wet soil conditions while drilling for the retaining wall concrete piers which required a redesign for this work. This resulted in a modified scope of work and caused delays in constructing the retaining wall. This unforeseen condition resulted in exceeding the approved project amount by $30,636. Staff recommends using funds already in the project budget to cover the additional expense of the construction change order and construction support services that is beyond the originally approved contingency amount. Even with these project changes, there is a balance of $94,386 in the project budget that will be transferred to the General Fund and CIP. Submitted by: ;~ , ~; ~ ~~/~~ Brian Dolan Director of Community Development Fiscal Review: Approve by: '~~ ~ ~ ~~~~~ ~y~ ~ ~~,u ~ ~ i David P. Culver Nelson Fialho Director of Finance City Manager Attachments: 1. Vicinity Map 2. Funding and Expenditure Summary Page 2 of 2