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THE CITY OF C -° ~ ~° °~ -~- CITY COUNCIL AGENDA REPORT J ~L~~S~4NTON® April 7, 2009 Community Development Engineering Division TITLE: ACCEPTANCE OF PUBLIC IMPROVEMENTS PERFORMED BY DSS COMPANY FOR FOOTHILL ROAD WIDENING, RESURFACING AND STORM DRAIN IMPROVEMENTS, CIP NOS. 995019 AND 985013 SUMMARY The Foothill Road Widening and Resurfacing and Storm Drain Improvements capital improvement projects have been completed and staff is recommending final project acceptance. The projects consisted of minor street widening including the creation of bicycle lanes, installation of a pedestrian sidewalk, minor storm drain improvements, a retaining wall, and an asphalt concrete overlay. The project area is located on Foothill Road between Bernal Avenue and Dorothea Court. RECOMMENDATION 1. Accept the project improvements. 2. Authorize the City Clerk to file a Notice of Completion for the subject project. 3. Authorize final payment to DSS Company in the amount of $6,873.25. 4. Authorize payment of the retention in the amount of $22,007.95 to DSS Company thirty days after recordation of the Notice of Completion. 5. Authorize the use of $30,636 of available funds in CIP Nos. 995019 and 985013 to cover additional construction expenses that exceed the approved construction budget. 6. Authorize the transfer of the funds remaining in CIP No. 995019 and CIP No. 9850013 ($94,386) to the General Fund ($44,194) and Gas Tax Fund ($50,192). FINANCIAL STATEMENT The total cost of this project was $497,014. The total funding available was $591,400. As a result, there is a total of $94,386 that will be transferred as noted above. A project budget is included as Attachment 2.