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SUMMARY OF CDBG REQUESTS BY TYPE Project Areas Available Funding Funding Requests Public Services (15% max.) $37,500 $222,761 Capital /Rehab Projects $162,500 $915,256 Administration (20% max.) ___ __ $50,000 $50,000 Total: $250,000 $1,188,017 DISCUSSION To assure an adequate review and funding allocations, staff has worked closely with the Human Services Commission and the Housing Commission to develop asix-step review process as follows: 1. Establish the total grant amount (estimated at $250,000) 2. Determine the amounts available for the three main funding categories (capital/rehab ($162,500), public services ($37,500), administration ($50,000) 3. Allocate 20% of the grant for administration ($50,000) 4. Allocate capital/rehab funding (Housing Commission) 5. Allocate public services funding (Human Services Commission) 6. Recommend funding housing services through the City's Lower Income Housing Fund ($80,729) Consistent with this process, the new projects were discussed in detail at the two commission meetings. The draft minutes from these meetings are available as Attachment 3. A summary of Commission discussions are as follows: Human Services Commission (HSC) Action As noted above, the City's Human Services Commission reviewed the non-housing applications at its meeting of March 4. After hearing presentations from the agencies that had submitted the applications, the Commission took action to approve the staff recommendation which includes $37,500 for seven public services (PS) projects and $59,657 for two capital projects (Axis and Sojourner House). A summary of the Commission's action is included at Attachment 2. In order to address the potential for a surplus or shortfall of CDBG funds once the City receives its final allocation, the HSC further recommended that any surplus PS funding be allocated proportionately to the four underfunded projects in proportion to the amount that was underfunded for each project. In the case of a deficit: 1) If the PS funding is less than $37,500 but greater than $35,000, the deficit shall be deducted from Spectrum; or 2) If the PS funding is less than $35,000, funds shall be distributed equally among all seven projects (i.e., all projects will receive an equal amount that is less than $5,000). The recommendations for the two capital projects (Axis and Sojourner House) will remain the same regardless of the final grant amount. If the final CDBG grant Page 4 of 15