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BACKGROUND Recent standards for ADA ramps have been modified requiring the installation of detectable warning surfaces on all ramps. Additionally, any street resurfacing project now requires that adjacent sidewalks and pathways be brought up to current ADA standards. The City does not have an accurate inventory of the condition of existing sidewalks and ADA ramps. Existing sidewalks become damaged through normal wear and tear and adjacent tree roots that crack and lift sidewalks, creating potential tripping hazards. The City of Pleasanton needs to maintain the City's sidewalk network in compliance with current ADA standards and will use the information provided from the assessment to budget future Capital Improvement projects. The City of Pleasanton uses ESRI software to maintain an inventory of streets and sidewalks and to export data to the City's Maintenance Management System to generate work orders for the Streets Division. This survey will provide information to the City to generate future work orders for the Streets Division and to budget future Capital Improvement projects (see Attachment 1, Exhibit A, Scope of Work). Results from the survey will provide staff with the primary tool necessary to link the GIS data with the City's infrastructure and to determine repair program costs for the City of Pleasanton's Capital Improvement budget. This will improve the overall maintenance and rehabilitation of all City sidewalks. CONSULTANT SELECTION Because of the specialized nature of survey and the experience required for this project, a consulting firm was deemed necessary to conduct the survey and create the City's Sidewalk/ADA inventory system. Using a consultant database, a total of six firms were invited to submit proposals, with five of them responding. Two firms were selected for an interview. After review and evaluation of the proposals by City staff, RRM Design Group was determined to be the most qualified consultant. Parameters used for the evaluation of the proposals and interviews included presentation, project understanding, project approach, members of the project team and previous experience with similar projects. Previous work performed by RRM Design Group has been verified as being satisfactory, and staff is therefore recommending approval of the proposed contract. RRM Design has worked with the City on previous City projects including Staples Ranch Community Park and the Bernal Park concept plan. SCHEDULE The estimated time schedule for updating the database is as follows: Begin Sidewalk/ADA Condition Surveys April 20, 2009 Complete Sidewalk/ADA Condition Surveys July 10, 2009 Complete GIS Update July 30, 2009 Page 2 of 3