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Councilmember Sullivan asked for clarification on the project phasing and timing and how that compares to the original streetscape project. Mr. Kelcourse said that plans for the streetscape improvements are essentially done; we are currently waiting on PG&E to relocate the utility poles but with this new request staff has asked them to hold off until it receives direction on whether or not to proceed with undergrounding. Provided that the Council chooses to move forward, undergrounding would be the first order of work. As a large portion of the work is dependent upon PG&E, staff would recommend isolating the two phases to hopefully isolate the potential exposure for delay claims from the contractor. Councilmember McGovern cited the staff report which states that the decision as to whether or not to complete the revised project with undergrounding could be completed at a later date, but that assigning $400,000 to this project tonight feels like a commitment to move forward. Mr. Fialho confirmed and added that there would be the added, although not insurmountable, challenge of tracking the project and funding it accordingly as the CIP is put together each year. Mr. Fialho noted that Rule 20A could be used for another project that the City Council may choose to identify later through the capital improvement process. Councilmember McGovern asked for clarification on the action required tonight and if it is acceptable to request in a motion that staff move forward with obtaining bids for the design of the undergrounding project. Mr. Fialho confirmed and explained that such a motion would authorize staff to: begin work to secure a contract with a design firm to underground utilities on Old Stanley Boulevard; work to achieve that objective; return, following discussion of the CIP, with an award of contract that would allow undergrounding to be accomplished assuming that the Council supports the CIP and funding strategy over the next 2 to 4 years; formalize action to establish an undergrounding utility district to accomplish the undergrounding of utilities. Motion: It was m/s by McGovern/Cook-Kallio to initiate formal proceedings for the establishment of an underground utility district with clarification from staff and the action to return following review of the CIP. Motion passed by the following vote: AYES: Councilmembers Cook-Kallio, McGovern, Sullivan, Mayor Hosterman NOES: None ABSENT: Councilmember Thorne 12. Adopt resolution affirming support of and partnership with the 2010 Census and receive a report regarding 2010 Census activities Principal Planner Janice Stern outlined the beginning of the public awareness campaign directed at all residents to encourage awareness and participation in the upcoming census to take place on April 1, 2010. She explained that census data is extremely important in that it is used to make decisions relating to reapportionment and redistricting; congressional and other elected seats; affects the distribution of more than $300 billion in federal funds to state, tribal, and local governments; and helps the city to understand its community and tailor its services and facilities to the future. At the local level the census provides data on family types, number of children, age, education levels, and languages spoken. Since last summer, Pleasanton has participated in the 2010 Census Participant Statistical Areas Program which gives municipalities the opportunity to recommend census boundaries conducive to their local objectives; worked with Alameda County Complete Count Committee and sub-regionally City Council Minutes Page 4 of 5 March 17, 2009