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Mayor Hosterman said the Council is contemplating irrigation for the first time, but would most likely not discuss this again for the next few years. Mr. Wolfe said the level of current maintenance will continue and should be adequate at the pioneer fashion until such time that the Council should decide that it desires to install irrigation. Staff could then discuss on-going costs of water and maintenance such as mowing, but this depends on the level of irrigation Council wants to provide. He said one of the major issues is establishing an initial purchase period for residents. The recommendation provides a 3-6 month period for residents to purchase plots. There are currently 54 people on a waiting list of which 42 are residents. The other operating procedure is to limit 2 plots per family and 4 individuals per plot. He described how the plots and niches would be layered. Currently the City contracts with Catholic Funeral and Cemetery Services (CFCs) to handle the burials and staff is proposing they continue providing this service for the new plots. Staff is also requesting $180,000 to install 200 double vaults so there is no disruption during the sale or utilization of the plot and $10,000 to conduct a survey of the area. Any of the improvements in terms of irrigation would not be initiated until all 400 plots are sold due to costs, and staff believes sufficient funding will be present if the Council wants to move beyond the pioneer status currently in place. Staff estimates that within the first year, 50 burial and 50 niches will be sold within the first year, and the pro forma is based on 25 plots and niches being sold each of the following years. At year 7 or in FY 2015, all sales will be completed. It is likely this could occur sooner based upon interest, or based upon whether the Council wants to proceed with the additional plots. The 200 proposed plots would be flat grade markers only and not raised headstones, and flower cups would be available. The City Manager or Parks and Community Services Director would then be able to establish additional policies and procedures as necessary to operate the site. He displayed a map indicating where the new plots are proposed on the south side of the property, said staff believes they have found an area where the expansion can be done, but noted that the nearby creek could raise issues with the permitting agencies that may require installation of a retaining wall, which would be very expensive. However, staff believes it can do the 200 plots and niches in an area that will not impact the creek area. The proposed fees are $6,950 for a double depth vault plot including burial services. Items such as gravestones or markers would be extra. Niches would cost $2,800. Because staff wants to keep pace with the market and if the Council wants to install irrigation, staff recommends that fees be annually reviewed by the Parks and Recreation Commission and a recommendation provided. Councilmember Cook-Kallio questioned vegetation and confirmed with Mr. Wolfe that there is a growth of eucalyptus trees and staff could present more screening when survey work is done. She also questioned whether or not there was a fence that went down to the creek area. Mr. Wolfe said he was not sure but said some surrounding properties did have fences. Councilmember Cook-Kallio questioned when the first burial would take place, and Mr. Wolfe said if the vaults are completed by March, burials could occur at that time. She suggested giving preferences to spouses and extending it into immediate family members. If the Council chooses irrigation, she questioned if this would be contracted out. Mr. Wolfe believed it would be as it will be a designed, complicated capital project. City Council Minutes Page 10 of 15 December 16, 2008