16 ATTACHMENTS - Laserfiche WebLink

ATTACHMENT 4 Mr. Wolfe iodic at the restroom problem was due to th unt of use by vazious residents and 6. PUBLIC HEARINGS sports group that snack baz electrical overloading iss ere the result of equipment now being used by t rts groups. If the Commission desires, ommendation could be made to City C tl for fu to upgrade these facilities as a Capital I ement Project (CIP). He also agreed t upda ould be provided regarding weather co ns on the City's website, and suggeste t Internet access be discussed at the Sports Council. There were none. MATTERS BEFORE THE COMMISSION A. Discussion of Proposed Operational Changes for Pleasanton Pioneer Cemetery Mr. Wolfe advised that the former Pleasanton Memorial Gardens Cemetery was owned and operated for many years by the International Order of Odd Fellows (IOOF) Lodge No. 255. In 2005, a residents group was concerned about the facility's condition and organized Pleasanton Pioneer Cemetery, Inc. (Pioneers), a non-profit organization formed to acquire and improve the cemetery. The Pioneer's approached the City about acquiring and maintaining the Cemetery after discovering the difficulty in complying with the numerous State regulations required. After considerable research, the City Council agreed to acquire and manage the facility, and the purchase was completed in early 2007. After taking possession of the Cemetery it was renamed "Pleasanton Pioneer Cemetery", and the City's Parks Maintenance Division began extensive site improvements to bring the facility to an acceptable standard. The City also contracted with Catholic Funeral Cemetery Services (CFCs) to assist in researching and organizing the administrative records received when acquired. A preliminary database of existing burials has been established, locator plot map created, and the City's Geographic Information Systems (GIs) Division is verifying visible plot locations and grave market information against the database. Because of State compliance requirements related to the operation of cemeteries, the City decided to contract with CFCs to handle burial services. With the exemption of several families/individuals that purchased "pre-need" services, all burial costs aze the responsibility of each individual plot owner and were not included with the original purchase. When the Cemetery was acquired, the City Council determined that on-going maintenance would be performed at a "pioneer" (non-landscaped) standard. Based on estimates at that time, capitals costs of approximately $742,000 would be required to raise the level of the Cemetery to a "landscaped" standard, and $75,400 annually to maintain the site. Since the acquisition, inquiries have been made by members of the community about possibly improving the Cemetery to a "landscaped" standard, and having additional plots made available. Staff recently reviewed costs to bring the Cemetery up to a higher standazd and the revised estimate is now approximately $990,000 in capital costs, with $85,000 being required annually for maintenance expenses. Parks and Recreation Commission Minu[es October 9, 2008 Page 2