PC 092408 - Laserfiche WebLink

Chair Blank stated that he was personally uncomfortable with an indefinite postponement and that it did not feel right. He noted that when the Commission had its first hearing on this item, the Commission unanimously agreed to put it on a special hearing date, to which staff had responded that was not possible but that it could make the next meeting, and it is now September 24t". He added that regardless of the merits of the case, he was uncomfortable in postponing the item to a date unknown and notifying Mr. Pfund that staff would get back to him. In response to the suggestion to consider the item at this time, Mr. Dolan stated thal Ms. Seto raised a valid point that staff recommends continuance. He strongly advised that the Commission not hear the item as this meeting and added that if the Commission did, it would be acting on the item without the benefit of a staff report. With respect to the hearing date, Mr. Dolan stated that staff is working as diligently as it can to answer the over 100 questions. He noted that staff is close to completing the answers and should be able to come up with hearing dates for the Commission. He added, however, that there is no guarantee that staff could be ready by then since he would not have control over the other parties who would be involved in reviewing the answers. Chair Blank noted that he believes the Commissioner's handbook clearly states that when an item is continued, it would be scheduled on the next meeting date. He asked staff if this was correct. Ms. Seto replied that items continued at the request of a Commissioner are to be scheduled for the next meeting. She added that in this case, staff is requesting the continuance to provide staff with the time necessary to gather the requested information. Chair Blank asked staff what higher-priority projects preclude this item from being scheduled at the next available meeting date. Ms. Decker replied that the General Plan and General Plan Environmental Impact Report (EIR) are scheduled for the October 15, 2008 meeting; a special meeting has been scheduled on October 22nd which will have both the General Plan and Staples Ranch projects; and the October 29tH meeting will be for Staples Ranch projects as well. Commissioner Fox referred to the Draft EIR's and asked if the review period must be 45 days. Ms. Decker replied that the requirement fora 45-day period review is outlined in the CEQA guidelines. She added that the Commission had requested an extension of 15 days for other EIR's in the past. Chair Blank inquired if there was no Commission meeting on October 8, 2008. Ms. Decker replied that was correct, as voted on by the Planning Commission at the December 2007 meeting approving the 2008 Planning Commission meeting calendar. PLANNING COMMISSION MINUTES, September 24, 2008 Page 5 of 41