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Ms. Decker indicated that staff would look into that. Pete's Coffee Chair Blank noted that he passed by the Valley Avenue/Hopyard Road intersection and noticed a sign on the building under construction indicating that Pete's Coffee was coming. San Francisco Cigar Company Building Commissioner Fox noted that the building next to the Meadowlark Dairy which used to be a cigar shop is now a lounge. She asked if the new business had to go to Planning to get the zoning designation changed and if the speakers and music are allowed. Ms. Decker replied that it is the San Francisco Cigar Company building. She stated that the company has had the building for some time and recently had the interior remodeled with a small addition which was within their footprint. She noted that the lounge falls within the State regulations that alcohol may not be sold with the tobacco business. She added that the music and loud speaker are allowed. Distribution of Agenda Information and Packet Commissioner Narum suggested that acut-off time be implemented for requests for additional information. She indicated that it is frustrating to come to the meeting and see a stack of information related to the meeting that she tries to read while listening to the meeting proceedings and sometimes while people are roaming around distributing material. She noted that it would be more effective if these materials were distributed electronically to provide sufficient time for the Commissioners to read them before coming to the meeting. Chair Blank inquired if this could be agendized as a public hearing. Commissioner Fox noted that the City Attorney had informed her that there is a new State law with the Brown Act that every communications between a legislative body and staff before the hearing but after the distribution of the packet has to be made available to the public as soon as they are made available to the Commission. Ms. Harryman indicated that the new law takes effect on July 1, 2008. She noted that the Commission could have a short discuss on whether or not it wishes to agendize these matters. Commissioner Fox inquired if the Commission can get the packets delivered on Thursday instead of Friday to give the Commissioners more time to read the materials. She noted that the City Council gets its packet a week ahead of the meeting. Chair Blank read from the Commissioner's Handbook that the packets are to be delivered no later than one week preceding the meeting. PLANNING COMMISSION MINUTES, January 9, 2008 Page 25 of 28