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Ayes: Councilmembers Cook-Kallio, Thorne, Mayor Hosterman Noes: Councilmembers McGovern, Sullivan Absent: None 18. Continued Public Hearing: Continued to August 15, 2008 -PAP-21, Phillip and Joanna Segundo, Appellants (PCUP-205, Janny Rocha, Applicant) -Consider an appeal of the Planning Commission's approval of a conditional use permit to relocate and replace the 5,000-gallon wood tank with a new 5,000-gallon poly tank in the rear yard of the existing residence located at 481 Sycamore Road 19. Review, discuss and provide direction to city staff regarding an advisory commission or committee on the environment. City Manager Fialho said Council requested staff research and provide direction on the establishment of a commission or committee on the environment, as reflected in the Work Plan. Staff surveyed Cupertino, Sunnyvale, Fremont, Hayward, Livermore, Palo Alto, Portland, and Minneapolis. They found there is no specific recipe for establishing an advisory body; but it is a direct result of what the community's interest is and what Council direction might be. Staff arrived at three options: 1) the establishment of a commission on the environment which is traditional to what is in place in the City by City ordinance, which include 5 members and 1 alternate, appointed by the Mayor and ratified by the Council. This structure provides a continuous advocacy for environmental sustainability; 2) the establishment of a task force comprised of community members, outside experts, and City staff. The advantage of the task force is that the depth of representation is more than 5 members, ranging in size from 10-20 people. A designated timeframe is issued by the Council which provides opportunities for focused outcomes. A variation of that is the standing committee option, such as the Economic Vitality Commission and the Youth Master Plan Implementation Committee; 3) establishment of a subcommittee made up of two Councilmembers, two Planning Commissioners, and extended to include other standing commissions, and would fall under Brown Act requirement as an Ad Hoc Committee. He said staff identified 5 issues; 1) strive for the broadest representation possible from all sectors of the community; 2) maximize expertise; 3) leverage existing staff resources; 4) ensure the advisory body not conflict with the approved work plans of staff, Council or existing commissions, which could be managed through the annual goal setting retreat and joint workshop with the advisory body, and that it not conflict with the Planning Commission's roles and responsibilities; and 5) encourage the advisory body serve as a convener of community ideas. After receiving Council direction tonight, staff will return at a subsequent meeting with an enabling ordinance or resolution. Councilmember McGovern questioned if staff has any recommendation on the options, and Mr. Fialho said staff has developed the 5 issues the Council should be mindful of, the fewer number of people the better, that you establish specific timelines and a focus, it is important to establish a work plan, and establish a timeline to complete a work plan, that the council track the performance and the Council be provided an opportunity to continue with the work plan or be provided with flexibility and the opportunity to disband that commission or task force if necessary. City Council Minutes 17 July 15, 2008