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DISCUSSION In June 2008, the City Council appropriated $84,709 from the Golf Course Replacement Reserve to complete Phase I of the sand bunker replacement project at Callippe Preserve Golf Course. Phase I consisted of replacing the inferior sand in 31 greenside bunkers with much higher quality sand, as well as cleaning out the drainage system. This work was completed in August 2008 at a cost of $79,500, a savings of over $5,000. At the time of the original approval, staff indicated that two (2) additional replacement phases were planned for FY 2009 and FY 2010 at an approximate cost of $150,000, which would complete the project. Phase I was completed at a lower cost than originally anticipated, including several additional bunkers. Staff and the golf course Superintendent recommend accelerating the replacement of the fairway sand bunkers by combining the two (2) remaining phases into one (1) project, to commence in late September and be completed by early. November 2008. Combining the phases accomplishes several objectives: 1) golfers are inconvenienced only once, rather than in successive years; 2) the Phase I contractor can be utilized, as there are no scheduling conflicts during this time period; and 3) a cost savings will be realized through economies of scale. As noted above, the original estimate for the two (2) remaining phases was $150,000. By combining Phases II and III, the project cost can be reduced to $132,695, a savings of $17,000 (a specific breakdown is attached). The current Golf Course Replacement Reserve balance (after payment of the Phase I work) is $111,000. To complete the remaining bunkers in the current year, the Council would need to authorize an advance of $22,000 from the Callippe Preserve operating budget to the Replacement Reserve. As discussed, $82,000 is scheduled to be added to the Replacement Reserve in July, 2009 as part of the FY 2010 operating budget. If the Council approves the $22,000 advance, those funds would be credited back to golf course operations, and the FY 2010 Replacement Reserved reduced to $60,000. This would provide sufficient funding ($133,000) to complete the sand bunker project by November 2008. Submitted by: t am s W. Wolfe ctor of Parks and Community Services Fiscal Review: ~~~~ David P. Culver Director of Finance Approved by: Nelson Fialho City Manager Page 2 of 2