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RESOLUTION NO. 08-229 <br />A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANTON, <br />APPROVING RETENTION PERIODS FOR PLEASANTON POLICE DEPARTMENT <br />RECORDS <br />WHEREAS, in order to manage the ever increasing volume of files and paperwork <br />accumulated in the daily operation of a municipal government, it is necessary to periodically <br />review records and destroy obsolete records; and <br />WHEREAS, an updated list of record titles and suggested retention periods has been <br />prepared and reviewed by the Pleasanton Police Department, the City Clerk and the City <br />Attorney; and <br />WHEREAS, at its meeting of August 19, 2008, the City Council reviewed the proposed <br />retention periods. <br />NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF <br />PLEASANTON DOES RESOLVE, DECLARE, DETERMINE, AND ORDER THE FOLLOWING: <br />SECTION 1: Approves the retention periods for the record titles as set forth in Exhibit <br />"A", attached hereto, and incorporated hereto and by this reference. <br />SECTION 2: At the expiration of the designated retention periods, those records due <br />for destruction may be destroyed. <br />SECTION 3: The City Clerk shall certify to the passage of this resolution and enter it <br />into the book of original resolutions. <br />PASSED, APPROVED AND ADOPTED by the City Council of the City of Pleasanton at <br />a regular meeting held on the 19`h day of August 2008. <br />I, Karen Diaz, City Clerk of the City of Pleasanton, California, certify that the foregoing <br />resolution was adopted by the City Council at a regular meeting held on August 19, 2008, by the <br />following vote: <br />Ayes: Councilmembers Cook-Kallio, McGovern, Sullivan, Vice Mayor Thorne <br />Noes: None <br />Absent: Mayor Hosterman <br />Abstain: None <br />are Diaz, City Cler <br />APPROVED AS TO FORM: <br />Michael H. Roush, City Attorney <br />