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BACKGROUND On February 19, 2008 Pleasanton's City Council awarded the contract for the referenced project to JJR Construction, Inc. in the amount of $167,827.00. The City Council also authorized the Director of Public Works to approve change orders up to the contingency amount of $33,565. The subject project has since been completed and is ready for acceptance. As part of the City's annual sidewalk and access ramp installations for the year 2007- 08, locations were selected along Holland Drive, Singletree Way, Hopyard Road, Valley Avenue, Highland Oaks Drive and Woodthrush Road (See Attachment 1). The bids received for the project were low compared to previous years; hence, an additional 10 ramps were added to the project along West Las Positas Boulevard. DISCUSSION A summary of the project's funding sources and expenditures is presented in Attachment 2. During construction a request was received from residents to add additional ramps. Since the current pricing of $2,600 per ramp was significantly less than the previous year's pricing ($500-$1,000 cheaper), staff decided to add ten additional ramps to the project. At the time, it was anticipated that the work could be performed within the existing contingency. However, during the latter stages of completion, additional expenses related to landscaping were incurred. Some of the ramps cut through existing landscaping, and after trimming back shrubs and other landscaping, the residents felt the remaining plants and shrubs were unsightly. In an effort to work with the adjacent homeowners, staff proceeded to replace the most severely impacted landscaping. Adding the ten additional ramps along with replacing landscaping towards the end of the project resulted in exceeding the project contingency amount by $12,150. Staff recommends using funds already existing in the project budget for CIP No. 075005 (but not yet approved for this contract), to cover the additional expense of the change order that is beyond the originally approved contingency amount. Submitted by: Fiscal Review: Approved y: Rob Wilson David P. Culver Nelson Fialho Public Works Director Director of Finance City Manager Attachments: 1. List of Project Locations 2. Funding and Expenditure Summary Page 2 of 2