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20 THE CITY OF ' -~- "' CITY COUNCIL AGENDA REPORT j~L£~S~4NTONo August 19, 2008 Public Works Department TITLE: ACCEPTANCE OF PUBLIC IMPROVEMENTS PERFORMED BY JJR CONSTRUCTION, INC. FOR ANNUAL SIDEWALK AND ACCESS RAMP INSTALLATION, CIP NO. 075005 SUMMARY The subject project is complete and ready for acceptance by City Council. This project consisted of the installation of 70 intersection ramps and 4 raised islands with passageways at various City locations. The selected locations continued efforts to add ramps to the Val Vista Park neighborhood and the Donlon Elementary School area. The project also included updating existing crosswalk areas that did not meet current Americans With Disabilities Act standards. RECOMMENDATION 1. Accept the improvements for the subject project. 2. Authorize the City Clerk to file a Notice of Completion for the subject project. 3. Authorize payment of the retention in the amount of $10,677.10 to JJR Construction, Inc. thirty days after recordation of the Notice of Completion. 4. Authorize final payment to JJR Construction in the amount of $12,014.14. 5. Authorize the use of $12,149.56 already existing in the budget for CIP No. 075005 to cover the additional expense of the change order that is beyond the contingency amount originally approved. FINANCIAL STATEMENT This project will replace and upgrade existing infrastructure and should not increase maintenance costs. The construction project itself ended up costing $12,150 more than previously approved, including contract and contingency. The reason for the additional expense is that ten additional ramps were added toward the beginning of the project and unexpected landscaping repair costs were incurred toward the end of the project. Funds are available in CIP No. 075005 to cover this additional cost. A detailed budget summary is attached (Attachment 2).