Laserfiche WebLink
BACKGROUND <br />In 1983, the City Council adopted a comprehensive records management program and <br />retention schedule that is applied to all City records. The retention schedule reflects the <br />length of time a file is active and retained in City offices, the amount of time that a file is <br />retained off site in an inactive status and the time line and procedures for document <br />destruction. From time to time the City Council amends the records management <br />system and retention schedule to more accurately reflect changes in state retention <br />laws, City ordinance, department needs and City Council policy. <br />As part of staffs ongoing records management monitoring, it has been determined that <br />it is advisable and necessary, to amend the retention schedule for Police Department <br />records. This change will not amend how records are accessed or their availability to <br />the public and staff but rather, the retention timelines. In general, the retention schedule <br />is being reduced to be consistent with State law and the City records management <br />policy for other City records. Attachment 2 reflects the recommended changes. Upon <br />approval, staff will make the changes necessary to conform to these changes. <br />DISCUSSION <br />The recommended resolution recommending a change to the existing records retention <br />schedule is included as Attachment 1. As noted, a total of nine categories out of the <br />total of 48 categories are recommended for change. The recommended changes will <br />not impact City operations and are consistent with State records management law. <br />Submitted by: Approve by: <br />(~1~ ~/I <br />Karen Dia~ Nelson Fialh <br />City Clerk ~ ' City Manager <br />Page 2 of 2 <br />