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BACKGROUND This project provides the labor and equipment necessary for weekly removal of trash from approximately 424 receptacles located throughout the City's parks and trailhead locations. Cost to dispose of the trash is not addressed in the contract, and instead is billed directly to the City by Pleasanton Garbage Service, Inc. The work included in the proposed contract is currently performed by Sycamore Landscaping Corporation. Sycamore bid this work in spring 2003, completing the original contract and four (4) renewal options. Staff has been most satisfied with the company's performance. During the past five (5) years, the number of trash receptacles throughout the City's parks and trail system has increased from 384 in 2003, to 424 in 2008. Notices regarding the City's Request for Proposals (RFP) for this work were distributed to four (4) local landscape maintenance and trash collection contractors, and public notices were placed in the local newspaper. Final proposals were due on April 24, 2008, with two (2) proposals received. Parks and Community Services staff conducted interviews of both firms in early May. Interviews focused on each contractor's past experience with similar type projects, techniques that would be used to complete the work, and proposed fees. Both contractors were found to be equally experienced, and proposed to use acceptable techniques for trash removal. Sycamore Landscaping Corporation submitted the low bid of $6,500/month, as compared to $6,700/month for The Tree Sculpture Group. Sycamore's proposal for all related work for the period July 1, 2008 to June 30, 2009 is $78,000, and all documents were found to be in order. The proposed contract contains a renewal option, which allows the term to be extended for up to four (4) additional years. It requires the mutual agreement of both parties to renew, and limits negotiations to additional work only. It also allows for an annual increase in the base amount of the contract, beginning on July 1, 2009, equivalent to the Construction Cost Index for San Francisco as published in the Engineering News Record. PROJECT DESCRIPTION The subject project consists of the removal of all waste immediately adjacent to and in trash receptacles; the relining of the receptacles with a new plastic liner; and the hauling of the trash off-site to Pleasanton Garbage Service, Inc. Trash receptacles are located at various government buildings, throughout 42 park locations, and numerous trailhead locations across the City. Project administration is under the direction of the Parks and Community Services Department, through the Parks Maintenance Division. Page 2 of 3