RES 86148 - Laserfiche WebLink

The scope of services in our original contract did not anticipate the need to provide an intensive full time project manager for the projects. It is now apparent that a more aggressive effort to manage, coordinate and expedite the freeway designs, Caltrans review process and the construction of each interchange project is now necessary. Project management services for the NPID freeway work was anticipated by the Engineer of Work for the Assessment District (Mark Thomas) and funds have been included in the Engineer's Report for the assessment district (freeway portion). In response to the City's request for immediate action, Smith, Gray and Company has responded by aggressively pursuing the following: 1. Caltrans approval of Bissell and Karnrs design for stage 1B of the Hopyard Road project. We are looking to initiation of construction activity as soon as possible a~d completion of the project by the fall of 1987. 2. Caltrans and FHWA approval of a FONSI to satisfy the NPID environmental requirements as well as approval of the new freeway connections on 580 and 680 at Stoneridge Drive and Hacienda Drive. 3. Initiation of design activities on the Stoneridge Drive project so construction can begin in the Spring of 1987. 4. Working with Dublin, Alameda County and LAFCO-relative to formation of a Benefit District on north side of 1-580 in Alameda County. 5. Initiating a public information program for the Hopyard project as well as the other interchange projects. 6. Stationing of traffic control officers at the Hopyard/I-580 off ramps. In order to facilitate our work on these projects and be responsive to the City's needs, we have opened an office in Pleasanton. Under the direction of Bill Gray, Pat Flynn, Vice President, has been assigned as the full time Project Manager on the Hopyard Road project. Pat will also be available to work on the other freeway projects as well. You should also be aware that we are in the process of recruiting and retaining one (and possibly two) additional engineers to work on the Pleasanton projects. At present, we anticipate that Bob Keller, a former Chief Engineer with Caltrans District 4, will be working with us on these projects within the next month or so. Smith, Gray and Company is prepared to provide project management services to the City of Pleasanton (beyond those tasks described above) as described below: 1. Project Development - This task involves managing the preparation and submittal of the numerous design and report documents required