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BACKGROUND The subject project is a combination of two traffic signal projects in the City. Staff felt that combining the two projects would result in an economy of scale. The Bernal Avenue/I-680 traffic signal requires coordination with Caltrans and involves application by the contractor for an encroachment permit. The Vineyard Avenue/Pietronave Lane traffic signal completes the traffic signal partially installed in 2005. The combined project consists of furnishing and installing all required traffic signal controllers and cabinets, street lights, traffic signal poles and mast arms, Edge-lit LED street name signs, Intelligent Transportation Systems related devices, conduits, conductors, foundations, pedestrian and equestrian push button poles and equipments, pull boxes, antenna, loop detectors, signal interconnect cables, luminaires, bollards, EVA gates, video detection equipment, testing of equipments, traffic striping, pavement markings, signage, and providing all necessary equipment brochures and manuals. Bids Sealed bids for this traffic signal installation project were opened on February 7, 2008. There were ten (10) bids received, with bids ranging between $416,000 and $647,268. The apparent low bid was 4% higher than the engineer's estimate of $400,000. (See Attachment 2 for Bid Summary). Past work performed by John D. Baker Construction Company was verified to be satisfactory. At the time of preparation of this report, staff was still working with Centex (a home developer in .this area) to arrange for the installation of the EVA gates at Old Vineyard Avenue. Due to the fact that plans for this installation have not been finalized with Centex, these EVA gates were listed as an add-on item for this traffic signal contract. If cost-effective arrangements can be finalized with Centex soon, this add-on item will not be necessary and a change order will be prepared removing the $13,000 item from the project. Whether the installation of these gates is performed by Centex or John D. Baker Construction, funds are available from the Vineyard Specific Plan fees earmarked for the Old Vineyard Trail. Schedule The tentative schedule for the subject projects is as follows: Approval of Plans and Specifications and Award of Contract: Start of Construction: End of Construction: Submitted by: Fiscal Review: .~~~ ~ C Rob Wilson David P. Culver Public Works Director Finance Director Attachments: 1. Project Funding and Estimated Expenditures 2. Bid Summary 3. Contract 03/04/2008 06/22/2008 10/03/2008 Appro by: Nelson Fialho City Manager Page2of2