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BACKGROUND The restoration of the Pleasanton Veterans' Memorial Building was put out to bid in January of 2006. At the time of the bid due date of March 13, no bids had been received. To address this situation, staff decided to utilize provisions in the State Public Contract Code that allows a negotiated construction contract in the event that no bids are received as part of the public bidding process. This led to a search for contractors specializing in historical renovation, a request for qualifications, interviews of likely contractors and a final selection by staff of BBI Construction of Oakland, California, as the most qualified contractor to perform the historical renovation work. After modifications to the project specifications to minimize project costs, City Council awarded the contract to BBI Construction on July 18, 2006, in the amount of $3,780,146, and approved a project contingency of $210,000. DISCUSSION Buffet During the project, change orders totaling $105,057 were issued for various unforeseen conditions, which required additional work. An additional $35,500 was also approved for additional design services required by Noll & Tam Architects. Included in the project expenditures (see Attachment 1 for a project funding and expenditure summary) is the purchase of Fixtures, Furniture and Equipment (FF&E's) which was ordered by Parks and Recreation Department. Notwithstanding this, the project was completed on time and within the approved budget. Submitted by: Fiscal Review: Approv by: Nelson Fialho City Manager Rob Wilson ~-~'~- David P. Culver Public Works Director Finance Director Attachments: 1. Funding and Expenditure Summary Page2of2