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BACKGROUND After the initial lighting upgrade design was completed in 2003 by Zeiger Engineers, Inc., the project was put on hold pending the availability of additional funding, as the estimated cost for construction of the improvements ($405,683) was almost twice the amount of funds budgeted. Zeiger Engineers, Inc. revised the system design to provide a more cost-effective alternative, and the plans and specifications were modified accordingly. Additional funding for the project was provided in the Fiscal Year 2007/2008 Operating Budget/Facilities Renovation Fund, bringing the total project funding available to $425,000. The project was put out to bid, and on September 4, 2007, City Council awarded the construction contract for the subject project to Dan Electric in the amount of $249,000, and approved a construction contingency of $49,800. During the project, change orders totaling $43,490.35 were issued for various unforeseen conditions, which required additional work and electrical equipment. Additionally, theatre lighting was relocated, lighting was added, and existing wiring was reworked. Included in the project expenditures (see Attachment 1 for a project funding and expenditure summary) is the purchase of dimmer equipment from Musson Theatrical, which was ordered prior to the project being put out to bid. This was necessary due to the long lead time to obtain this type of specialty equipment, and the short construction window for the project. Notwithstanding this, the project was completed on time and within the approved budget. Staff recommends that the project balance of $43,436.86 be retained in the Facilities Renovation Fund. The subject project is now ready for acceptance by City Council. Submitted by: ~~ r, ,~, Rob Wilson Public Works Director Fiscal Review: ~_ David P. Culver Finance Director Approve by: Nelson Fialho City Manager Attachments: 1. Funding and Expenditure Summary Page2of2