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BACKGROUND The primary objective of this work is to develop plans for the landscape and gateway interchange improvements at the Hopyard Road on- and off-ramps with the I-580 freeway. The goal of this project is to visually enhance the Hopyard Road access point into the City. Funding for this project is available and budgeted under the 2007-2008 CIP Program ($325,000). The locations of the proposed improvements are within Caltrans' right-of-way. The City will work with Caltrans in developing a maintenance agreement for the improvements. The design work will be developed with separate base bid items and alternate bid items in anticipation that the budgeted amount in the 2007-2008 CIP program is not sufficient to complete the entire work this fiscal year. Such an arrangement guarantees that the base bid item improvements can be completed under the available budget while providing flexibility to complete the work if lower than expected bids are received. DISCUSSION A total of five landscape architectural firms were asked to provide proposals for the design services. Two firms responded, Tanaka Design Group and Keller Mitchell & Company. A panel of three City staff members familiar with the needs and types of services required for the project, made up the selection committee. Upon completion of the interview process and reference checks on past performance, the panel determined that Tanaka Design Group, Inc. is the most qualified to design the project. The Scope of Work proposed by Tanaka Design Group is complete and comprehensive, and staff believes that the proposed fees are reasonable. A copy of Tanaka Design Group's proposal and the recommended Professional Services Agreement are attached for the Council's review. Submitted by: Fiscal Review: Approved y: ~.,c` c~.~;~. Rob Wilson Davi u ver Nelson Fialho Director of Public Works Director of Finance City Manager Attachments: 1. Proposed Agreement with Exhibit A (Scope of Work) and Exhibit B (Fee Schedule) Page2of2