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16 THE CITY OF pL£~S~4NTONo CITY COUNCIL AGENDA REPORT 1 November 6, 2007 Public Works Department Parks and Community Services TITLE: APPROVAL OF PLANS AND SPECIFICATIONS, REVIEW OF BIDS AND AWARD OF CONTRACT TO VALLEY CREST LANDSCAPE DEVELOPMENT, INC., AND APPROVAL OF PROJECT BUDGET FOR BERNAL COMMUNITY PARK PHASE I (LIGHTED SPORTS FIELDS) CIP NO. 007065 SUMMARY Bids have been received for the subject project, and staff is recommending award of a construction contract to Valley Crest Landscape Development, Inc., in the amount of $6,778,079.80 (total project construction related costs, including infrastructure for Bernal Community Park, are estimated at $8,808,079). The project would implement Phase I of Bernal Community Park, including two lighted baseball fields. RECOMMENDATION 1. Approve the plans and specifications for the project. 2. Review the bids received (Attachment 3) and award the contract to Valley Crest Landscape Development, Inc. of Pleasanton, in the amount of $6,778,079.80. Staff intends to meet with the selected contractor to conduct additional value engineering, which may reduce the overall cost of the project. 3. Approve a project contingency of $800,000, and authorize the Director of Public Works to approve contingency costs and execute contract change orders necessary to complete the project. 4. Authorize the City Manager to: a. Execute a contract amendment with M.D. Fotheringham Landscape Architects for additional architectural services, including construction related services, in an amount not to exceed $380,000; b. Execute an agreement(s) for geotechnical, specialty inspection, and project surveying for an amount not to exceed $150,000. 5. Authorize funding of $8,808,079 from the Bernal Community Park, Phase I (CIP- 007065) and Bernal Property Improvement Reserve (CIP-17045) for the project. FINANCIAL STATEMENT Funding for this project is available in the Capital Improvement Program (CIP), as outlined in this report.