PC 071107 - Laserfiche WebLink

Ms. Harryman noted that as stated on page 33 of the Commissioner’s Handbook, one way to agendize an item at a future meeting would be to request a majority vote to place an item on the agenda. Alternatively, he could send a request in writing that an item be placed on a future agenda under Matters Initiated by Commission Members. Commissioner Blank noted that action to take a vote to formally agendize the item would be placed under Matters Initiated by Commission Members. Ms. Decker noted that very often, this procedure has not been followed strictly by the Handbook’s direction and that a Commissioner often contacts staff to place an item under Matters Initiated by Commission Members. She noted that she would be comfortable with Commissioner Olson’s request to place this item on the agenda at the following meeting and that action could then be taken. She noted that would be consistent with the City’s procedural practices. Chairperson Fox noted that she would like to place on the agenda the matter of Consent Calendar item so staff could look at the March 2006 meeting. She would also like to distribute the email from Former Chair Arkin with respect to his recollection of the minutes. She recalled that Mary Roberts was present, Trish Maas was absent, and that a hearing had been held to consider Mary Kay Cosmetics’s request for a Conditional Use Permit to have training in its facility. Code Enforcement had decided that a CUP would be needed because it was not an office use. At the end of that meeting, Chair Arkin had put a motion forward to have the Consent Calendar be placed on a trial basis for simple CUPs. Mary Roberts had comments on simple CUPs or simple adjustments to CUPs such as hours of operation. She did not recall any discussion regarding having PUDs or PUD Major Modifications on the Consent Calendar but noted that if it was the will of the Commission to include them, that could be addressed. Commissioner Blank noted that Commissioner Olson’s concern was a weighty one and believed the Commission would be well-served by following the Handbook’s procedures. He believed that would make the functioning of the Planning Commission more efficient. In response to an inquiry by Commissioner Olson regarding whether the request could be made by email, Ms. Decker replied that the Commission may want to consider whether the Commissioner’s Handbook should be technically followed. Staff believed that would be an appropriate action and would provide consistency in implementing the Commission’s duties. She noted that an email may go under Matters Initiated by Commission Members to begin the discussion. Chairperson Fox noted that she would not have participated in the Staples Ranch item if she did not have written confirmation from the City Attorney’s office that it was allowed. She noted that she would be happy to forward her email trail on that matter. Commissioner Olson moved to agendize this item at a meeting in August at which all Commissioners would be in attendance. PLANNING COMMISSION MINUTES July 11, 2007 Page 22 of 27