RES 87469 - Laserfiche WebLink

Authorize - Transfer from Trust Fund 92' the amount of $698,207.00 to the Capital Improvement Fund. Authorize - Transfer from the M & O Construction Fund held by Trustee, Bank of America, for the Police building project, in the amount of $94,000.00 to the Capital Improvement Fund. SUMMARY: Police System For the past few years it has become acutely evident, due to growth in police cases and city in general, to the Police Department of its need to computerize the records management system now done on a manual basis. This need has been recognized by the City Council as a priority, but as of yet there has not been the funding to provide this project. This year the Council and Mayor indicated the computerization of Police management to be a high priority when and if funds could be found to provide for this computerization. Staff in recognizing this directive as well as other directives given regarding data processing were able through the phasing of the police functions; i.e., records management this year, and computer aided dispatch after records management is installed, as well as the transfer of the HP3000/58 from the City,has enabled a course of implementation that can be funded through some fund transfers. In summary, this means that without affecting any other capital projects, or operations, the City Council can now implement a computerized police records management system for the City Police Department City Wide Computerization The need to bring both the financial applications from the service bureau, NCS, which has notified the City of it's intent to close or drastically reduce it's services, as well as, integrating more of the City departments in a central system; i.e., word processing, electronic mail, and source data entry, has been expressed by Council and staff through the budgeting process. In order to bring in the financial software application from NCS, which should save an annual cost of in excess of $40,000.00, the existing computer system would need to be enhanced, and it was found that to trade in existing hardware for the upgrade would be worth very little to the City. Thus is is being proposed that this equipment, HP3000/58, which is adequate for the police computer function, be transferred to the City Police Department, thus saving a Police computer purchase of $70,000.00. The City would then purchase a HP3000/70 which would adequately serve the City, and permit the growth in computerization that is foreseen by Staff in the next few years. This capital project, as with the Police SR87:471