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were fleshed out. The staff memo identified staff’s red-lined copy of the Draft Minutes: proposed amendments were in bold italicized red text, deleted text was in bold strike-out blue, and tape transcriptions were in bold italicized teal. The second document was a red-lined copy of the Draft Minutes of the Saint Elizabeth Seton Church hearing item, prepared by Chairperson Fox; her amendments and additions were in bold green, and deletions were in strike-out black. Staff’s intent was to maintain the minutes in terms of having a general summary of the proceedings rather than a verbatim transcript. It had been the policy of the City to produce minutes that did not duplicate any information provided in the staff report; much of the information provided by Chairperson Fox was already included in the staff report and was deleted as a result. Chairperson Fox moved to combine the minutes prepared by staff with the text she provided from listening to the tape, excluding the duplicate language contained in the staff report. All the Commission’s questions regarding the variance, the building height, the parapet, and binding conditions would be included. Commissioner Pearce seconded the motion. Commissioner O’Connor noted that he had read both documents carefully; he found the transition between summary minutes and verbatim transcript in the staff document to be confusing and that it did not flow as well. He believed the document prepared by Chairperson Fox flowed when he read it. He noted that some information that was inserted at Chairperson Fox’s request in the staff document was also duplicated elsewhere in the document. Chairperson Fox withdrew her motion and made a substitute motion that the minutes prepared by staff be substituted with the document that she prepared, with the condition that staff check the document again for accuracy before publishing them as final minutes. Ms. Harryman advised that procedurally, a second to withdraw the first motion should be made or that the original motion be voted upon. Chairperson Fox withdrew her motion. Commissioner O’Connor seconded the motion. Chairperson Fox made a substitute motion that the section of the minutes relating to the Saint Elizabeth Seton Church item prepared by staff be substituted with the document that she prepared, with the condition that staff check the document again for accuracy before publishing that section within the final minutes. Commissioner Olson seconded the motion. PLANNING COMMISSION MINUTES January 24, 2007 Page 2 of 24