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CCMIN030706
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CCMIN030706
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9/17/2007 10:56:43 AM
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CITY CLERK
CITY CLERK - TYPE
MINUTES
DOCUMENT DATE
3/7/2006
DOCUMENT NO
CCMIN030706
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<br />back to Council a more complete picture of the project. The design for the Kottinger Creek <br />Restoration project has been completed and involved several iterations of neighborhood <br />discussions with staff. Staff has not had an opportunity to present the plans to Council and it <br />wanted to have this discussion with Council prior to allocating additional funds. <br /> <br />By removing funding from the Aquatic Center Reserve for the Alviso Adobe Community <br />Park project, Mr. Thorne wanted to ensure it would not create any safety hazards or allowing <br />any safety hazards to exist. <br /> <br />Mr. Fialho assured Council that removing funding from the Aquatic Center Reserve <br />would not create a safety hazard. <br /> <br />Ms. McGovern was concerned that a previous Council must have approved the Kottinger <br />Creek Restoration project at $300,000 when it was originally presented to Council. <br /> <br />Mr. Bocian said Council approved a CIP that had an estimated project funding amount of <br />$300,000. Staff indicated that the project was subject to the overall design similar to the <br />Firehouse Arts Center. A typical practice taken in the past is for staff to try and create a reserve <br />and place funding in a reserve based upon staff's best guesstimate on what a project would <br />cost. Initially, the reserve is used to begin the master plan and design process and the project <br />goes from a general concept and idea to something that is real, and that transition is typically <br />what determines the overall cost of the project. In many ways, comparing the total estimated <br />project cost included in the staff report with the final construction costs following project <br />acceptance will provide a more meaningful indicator of the variance between project cost <br />estimates and final project costs. <br /> <br />Ms. McGovern said she was looking for a closer estimate to what it would cost when <br />Council first approved a project. She is gaining a sense from the community that the original <br />project cost estimates keep increasing and in the long run, it will take away funding for future <br />CIP projects because the costs continually are increasing. She would be more comfortable to <br />willingly consider CIP projects if staff could gather further information and provide Council with a <br />closer estimate before it considers making the project a priority. <br /> <br />Mr. Fialho said this was the strategy staff presented to Council several months ago. In a <br />way, the five City Council priority projects are old projects with old funding and to some degree <br />the slate is being wiped clean after the first part of the next fiscal year with the CIP. Going <br />forward, staff is proposing to take all of the General Fund transfers from the Operating Budget <br />into the CIP and rather than assigning the transfers to specific project reserves, place the <br />transfers into the CIP Reserve. What Council ends up funding is the planning for the project <br />and defining what it believes the cost of the project would be based upon factual information <br />from an engineer's estimate. At that point, Council has obtained an engineer's estimate and the <br />funding is transferred from the Capital Improvement Program Reserve (CIPR) into the project. <br /> <br />Ms. McGovern asked if the community would understand this process. <br /> <br />Mr. Fialho said yes. <br /> <br />Mr. Brozosky pointed out that the original cost of the Firehouse Arts Center was not $6 <br />million dollars. <br /> <br />Pleasanton City Council <br />Minutes <br /> <br />10 <br /> <br />03/07/06 <br />
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